Background Check Policy

Haslet Sports Association (HSA) places the highest priority on ensuring the safety of our young participants, and we consider it both an honor and a privilege to be permitted to coach our youth.

HSA will require a criminal background check of any individual wishing to coach, assistant coach or volunteer in another role for a team. Volunteers who have successfully completed the background check process will be issued badges that are to be displayed during all practices and games.

HSA screens for the following offenses:

If an applicant is found to have been convicted, pled guilty or nolo contendere of any of the following offenses, no matter in what time frame unless specified, he or she will not be allowed to work, coach or volunteer for HSA. Additionally, pending convictions of or arrests for the following items will be considered disqualifiers:

  • Any crime, misdemeanor or felony, involving children as either an accomplice or victim
  • Any felony (other than sex or violence related) within the last 10 years
  • Any sort of abuse or assault/battery — physical or sexual
  • Rape
  • Any crime of a sexual nature, including possession or dissemination of pornography
  • Homicide or manslaughter in any degree
  • Attempted murder
  • Domestic violence
  • Child neglect
  • Felony drug crimes
  • Misdemeanor drug charges within last 7 years.
  • Felony Animal cruelty
  • Misdemeanor Theft/robbery within the last 7 years
  • Misdemeanor Forgery/fraud within the last 7 years
  • Kidnapping
  • Arson
  • Weapons violations
  • Any lesser crime involving force or threat of force against a person.

Once the screen is complete, you will receive an email notifying you of your approval status.

HSA has determined that there will be no exceptions to this policy.

Coach Screening / Background Check Policy Statement and Process

I. Statement

Criminal background screening on Coaches is conducted by an outside third party which specializes in such work, and overseen (in specific instances) by a screening committee.  This is executed in an effort to protect the children who participate in organized baseball, softball, flag football and related activities associated with HSA.

II. Definitions

HSA recognizes a Coach is any person who leads and instructs players at practices and/or games - or portions of practices and/or games.

The criminal background screening is mandatory, no exceptions.

III. Procedure

All candidates for the above mentioned positions must sign a Release Form for Criminal History which gives HSA the right to check criminal history records and verify social security numbers. This work is executed directly, through CERTN.

No other personal information (e.g. work history, financial, credit, etc.) is checked or researched. The company executing background checks has agreed to such terms contractually, and confirms such direction annually.

The company never forwards any individual's information to the league where no issues are discovered.

In the event information surfaces via the background check, a screening committee, with members consisting of President, Vice President and Secretary of HSA, will review such background check information to determine coaching eligibility. Only members of the screening committee will review data obtained, which will then be processed discreetly. All information is strictly confidential and will not be made public under any circumstances.

Reasons for being declined the opportunity to coach are noted below as part of this policy. In some instances, factors of time may be taken into account when considering coaching eligibility (i.e. length of time since disposition of certain offenses).

The decision of this screening committee may be appealed, for the purpose of clarifying facts or explaining extenuating circumstances, to the screening committee.

All criminal history record information will be promptly destroyed at the end of the current HSA season.

All coaches are required to notify the committee immediately following an arrest or conviction of any of the listed offenses. Any coach, who while coaching for HSA is arrested for committing an offense as listed, will immediately forfeit his/her coaching eligibility until disposition by the courts. A conviction of an offense as listed will result in termination of coaching eligibility as stated in the policy.


The following is a list of offenses prohibiting an applicant from participation as a Coach under HSA -- offenses including but not limited to the following:


Assault (including aggravated and sexual)

Aggravated Kidnapping

Aggravated Robbery

Crimes against Children (including abandonment, abuse, endangerment,

pornography, possession or promotion of pornography, enticement, solicitation, sale

or purchase of, injury to, or indecency)

Criminally Negligent Homicide

Deadly Conduct

Delivery of Marijuana

Manufacture of or Delivery of a controlled substance or dangerous drug

Any violation of a law intended to control the possession or distribution of any controlled substance or illegal drug

Indecent Exposure

Injury to Elderly or Disabled

Intoxication Manslaughter


Manslaughter (voluntary or involuntary)


Prohibited Sexual Conduct

Prostitution (including promotion of, aggravated promotion of)

Public Lewdness


Sexual Abuse

Marijuana Possession*



*If a first offense and not currently under probation --- eligible, but can not drive any child other than his/her own.

More than one violation has occurred or currently on probation --- ineligible.

**Eligibility dependent upon the severity and length of time since offense occurred.